Category : Time Management

How Time Management Sheets Help Evaluate Your Time

Time management sheets are very helpful tools that guide you to calculate the value of your time. Very few entrepreneurs know the value of their time. Those who do are almost always a success.

The reason is very simple. Successful people have learned how to measure what an hour of their time is worth. Knowing this, they are driven to maximize the value of their time and protect it against useless or ineffective activities.

It’s a vital time management skill to learn. If you know your time is worth $100, and you are faced with a task needing 1 hour to finish – you will have a meaningful scale to measure if you should do it yourself, or find someone else you can pay to do it for you. Time management sheets can be of great help in making this decision.

How to calculate your time value with the aid of time sheets?

First, determine how much you earned last year (or month). You may do this by totting up all your income from various sources by adding them to your time sheet and computing the total.

Then, record the time (number of hours) you worked to earn that money. You must make sure to include all the time involved in generating your income, which includes travel, preparation and research as well as the actual duration invested into your work.

On your time management sheets, you can then divide your total earning by the number of hours spent, that will give you your present dollar value per hour worked.

Then, on a separate column of your time management sheets, work out your desired or target income figure for the coming year and beyond. When you divide this figure by the number of hours you work, you’ll have an estimate of how much your time should be worth. This gives you a fair indication of whether to do things yourself within that time, or delegate it to others.

Using time management worksheets to calculate the value of your time has 2 big benefits.

  • 1. It allows you to plan outsourcing and delegating with a definite logical basis
  • 2. It reveals the importance of your time to yourself, so that you value it higher and guard it against waste and distractions.

Once you’ve tried using such time management aids to calculate these figures, you’ll be surprised at how hesitant you will be in the future to waste your time. It’s difficult once you have figured out the value of it, because you’ll view it as throwing dollar bills into the trash! It’s hard to waste an hour once you know it’s worth $100 or more.

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Are Time Management Classes Really Necessary?

Why ‘Gaining Control’ Over Time Is a Flawed Paradigm – And Understanding Time Management Will Set You Free!

 

Time management classes teach you how to draw up lists of things to do, prioritize them, and execute efficiently. This creates the illusion of controlling time. But unless you really understand the nature of time and what managing it really means, you’ll never be free of the shackles of “too little time”.

Time is natural. Since pre-historic times, time has been perceived in harmony with nature. The passage of day into night, the cycle of seasons, and the predictable patterns of evolution of time have all been watched, accepted and understood by mankind.

In the modern world, however, the wristwatch (or alarm clock) has shifted this perception and created a different understanding of time. It has become something to manage, control and optimize – because we think that things will spiral out of control otherwise.

Reality? They are spiralling out of control anyway!

So what’s a man (or woman) to do? Well, when you understand what time management really involves, you’ll discover the secret that ancients knew and internalize the concept of natural time – which will set you free from the stress and anxiety of modern time management, and at the same time make you super-effective and hyper-efficient.

Task-Based To Time-Based Living

Things were simpler in the days when people viewed life through a task-based lens. You harvested the land and planted seeds. It didn’t matter how long it took, you completed the task. You hunted prey, cooked it, and ate it. How many hours or minutes you spend doing it hardly mattered.

And then, as the industrial age developed, the factory re-defined your job by the time it took to complete – because more efficient workers added to the productivity of the enterprise. The time-table, time sheet and duty hours gained prominence.

You no longer worked from sunrise to sunset. You work from 9-to-5… and are pressured to get as much as possible done in this time. That’s stressful, and so we needed time management classes to instruct us on doing this well.

To Do Lists, Priorities And Effectiveness

Time management classes focused on teaching managers and employees (as well as CEOs and entrepreneurs) how to squeeze the most efficiency out of their working hours. To do lists gained prominence after the legendary Charles Schwab was advised to draw up a list of his 6 top tasks every day and work his way down them… which he found dramatically enhanced his productivity.

But even if we make to do lists of 6 (or, as is more popular these days, 10) of your top chores and prioritize them by order to focus on getting each done, it still won’t make you more effective. That’s why time management classes in the mid-1960s shifted emphasis to guiding students to be more effective.

That happened by carefully picking the tasks to focus on, by asking 3 questions:

  • 1. Does this need to be done?
  • 2. Do I have to be the one doing it?
  • 3. Am I wasting someone else’s time doing it?

The immediate results were seductively great, and more people embraced the philosophy of “controlling time” through this approach. But as efficiency grew, people became aware of a disturbing reality. They weren’t any less busy or happier because of their time management systems.

Are Time Management Classes Necessary?

Yes. And they need to teach a different message. One that is rooted in the age-old understanding of time as an ‘internal’ thing, that’s a part of our nature, and something we must work with in harmony with. Time Management Tao is about embracing this inherent naturalness of time, making it a facet of all our efforts, and going with the flow to get more done in less time.

This attitude takes away the stress and anxiety that go with fighting time deadlines and trying to conform to time limits imposed from the ‘outside’. It is certainly important to get things done on schedule, to be at an appointment on time, and to work with specific time frames on projects and targets. But it is also important to do it in a way that resonates with the very nature of time, and that is non-confrontational or stressful.

Our approach with time management classes is to teach a style of time management rooted in balance. We help you find your center – and realize what’s most important for you to get done. We guide you to understand order, so that you won’t fret and worry about trying to rush things ahead of their natural schedule. We show you how to choose the right timing for any task, so that it gets done almost automatically, with the least effort and time.

All of this will be revealed on this website. You can explore sections that will teach you about how to:

Also sign up for our free ‘Time Taozine’ email newsletter, and receive weekly updates and time management classes.

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Time Management Ideas To Improve Your Efficiency

Time management ideas can be extremely powerful in transforming your success. The right idea, when implemented effectively, can double, triple or even quadruple your efficiency – with just a simple tweak to what you’re already doing. Here are two time management ideas that you’ll find helpful.

Mind Maps On Paper

When beginning a complex project, try to ‘think on paper’. Fill a blank sheet with random notes, often radiating out of a central theme or purpose. As an example, for a project where the central theme is building awareness about a cause and raising funds, the steps to take might include lists of 10 to 12 items for each, and some tasks needed to be broken down into smaller parts.

There may be people to meet and ask for support with spreading the word. A list of promotional activities to carry out, announcements to write, and other trivia will fill up your time sheet. At the end, when the paper is filled with random thoughts, you can spend an hour formulating a sequential plan.

The best time management ideas are of no use without correct implementation. But when you set out to execute a well-thought plan, you exponentially increase the chance of success with it. This simple process will save you hours of time later down the line. If you just plunge in and start, you’ll only get stuck at various stages – and maybe forget to cover a few bases.

Select Off-Peak Times To Get Work Done

Ever been stuck in rush-hour traffic? Or caught in a long queue at the check-out counter at the supermarket? Or waited for your turn at the popular rides in theme parks?

Not fun.

Not fun at all.

Plus, think of the enormous waste of precious time. That’s why you must learn to live your life ‘off-peak’.

Try and drive to work a bit earlier to beat the traffic jams. Encourage your spouse or significant other to do the bulk of your shopping around the middle of the month, when stores are less crowded.

Avoid going to amusement parks on holidays, but instead take time off during regular work hours to enjoy the peaceful, uncrowded entertainment.

There are times when you must try new time management ideas and do things during peak hours. For instance, if your ‘friends’ or partners are known for long-winded drawn out conversations on the phone, try calling them when they are likely to be busiest – so THEY try and cut the conversation short (saving you time!)

By tailoring the timing of what you do, you’ll benefit from the ‘off-peak’ periods in multiple ways. Timing is an important tenet of the Time Management Tao philosophy, which is based on learning to:

For more time management ideas, make sure you sign up for our free email newsletter – the “Time Taozine”.

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A Powerful Time Management Principle

Let me share a story which teaches a powerful time management principle. It applies to everyone, no matter what your occupation or position in life. The story is one that a leading time management expert uses in lectures to his audiences, to drive home a point.

He used a practical demonstration that those students will never forget. Commit this story to your memory… and think about it as you plan your own day, week – and life.

So, here’s this expert, standing in front of an audience of high-powered over achievers. He looked at the crowd of eager, ambitious faces listening attentively to him, curious to learn about the powerful time management principle he had promised them.

He said, “Ok, it’s time for a quiz.”

Then he pulled out a one-gallon, wide-mouthed mason jar and set in on a table in front of him. He then produced about a dozen fist sized rocks and carefully placed them, one at a time, into the jar.

When the jar was filled to the top and no more rocks would fit inside, he asked, “Is this jar full?”

Everyone in the class said, “Yes.” You see, they hadn’t yet learned this unusual time management principle – once they had, their answers would be different!

So, the Professor smiled and asked, “Really?”

He reached under the table and pulled out a bucket of gravel. He dumped some gravel in and shook the jar, causing pieces of gravel to work themselves down into the spaces between the big rocks.

Then he smiled and asked the group once more, “Is this jar full?”

By this time the class was onto him.

“Probably not,” one of them answered.

“Good!” answered the expert. And again he reached under the table and brought out a bucket of sand.

He started pouring the sand in, and it went into all the spaces left between the rocks and the gravel. Once more he asked the question, “Is this jar full?”

“No!” the class shouted.

Once more he said, “Good!” He grabbed a pitcher of water and began to pour it in until the jar was filled to the brim. Then he looked up at the class and asked,

“What is the point of this demonstration?”

Aware that it had to do with this powerful time management principle, one eager beaver raised his hand and said, “The point is, no matter how full your schedule is, if you try really hard, you can always fit some more things into it!”

Surprised, the speaker said, “No, that’s not the point at all! The time management principle I’m trying to share through this demonstration is: If you don’t put the big rocks in first, you’ll never get them in at all.”

What are the big rocks in your life? The important tasks that lead you closer to your biggest goals, the WHAT of your life. This may vary in specifics. It may be a project that you want to accomplish. Or more time with your loved ones. Time spent pursuing your faith, or your education. Maybe supporting a worthy cause. Teaching or mentoring others.

No matter what it is, remember to put the BIG ROCKS in first or you’ll never get them in at all. That’s a very important time management principle to keep in mind, one that’s a cornerstone of the Time Management Tao philosophy which is rooted in learning how to

You’ll learn more about this when you sign up for the free “Time Taozine” email newsletter.

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Study Time Management

Why study time management?

Maybe time management is not a cutting edge, hot, ‘in the news’ subject. Breakthrough technology or newly discovered psychological tactics may not festoon the specialty. Yet, studying time management is important – because even when you read the same book, or listen to the same tapes or CDs, or review the same seminar notes or recordings, you’ll learn something new from it.

And since most time management guides have content that is applicable to your needs only when you reach a certain level of optimization of your work process, this new knowledge will help you break new ground – and get better. That’s a reason why students in school and college must focus on studying time management.

On your bookshelf, you should have different books, recordings, workbooks and more about optimizing your time. That’s the only way to get more done in a day than you used to handle in a week. There’s always room for improvement. And you should be constantly learning.

When you study time management, you’ll learn several new skills, tips and techniques about saving time or improving efficiency. Often, on your to-do list, there are some things you can do very quickly, and others that you struggle with.

When you study time management, you’ll learn strategic approaches and realize how it may be smart to “swap” time with those who have the opposite problem. You’ll understand how it takes them time to do what you do quickly, but it also takes them less time to do the things you do slowly.

Many will say this is just outsourcing. But its not. It is more about using your time wisely on the things you do well and quickly for yourself as well as for others, while also benefiting from them using their time wisely doing the things they do quickly. This way you both get things done faster and at the same time do the things you enjoy and do well.

Time that is enjoyed as well as productive is time used wisely. You’ll master this when you learn about time management strategies and understanding the basis behind Time Management Tao, which involves knowing how to

The Ming Vase Time Management guides go deeper into some elements of managing time and serve as good references for people looking to study time management. You can also receive tips and advice about managing time from a free email newsletter – the “Time Taozine”. To sign up, register using the form below.

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