Monthly Archives: Apr 2015

Time Management Seminars That Make a Difference

Time management seminars can help you become more efficient. Haven’t you always wanted to control your schedule, manage papers and files, and tackle your email in a way that frees up your time and skyrockets your productivity? After attending one of the top class time management courses, you’ll find yourself breezing through these tasks effortlessly.

Why Try Time Management Seminars?

It hasn’t been this easy ever before to correctly set a priority on your daily tasks and keep your life and work organized. There is enough expertise around with running an efficient and effective household, office or business. Most time management seminars will guarantee that your productivity will go up even after the very first day of implementing the training program lessons in your time management processes.

Among the various things covered in a time management event are:

  • how to deal with incoming messages, emails and documents
  • how to organize your life so you can find whatever you need immediately
  • how to meet deadlines and get done ahead of time
  • how to avoid procrastinating, and stop worrying about delays
  • how to focus on whatever you’re doing, and bounce back from interruptions

All these skills will transform your way of working, and enhance your efficiency in several ways.

Productivity and Time Management Seminars

A study by the University of Alabama about how time management can save costs and increase profits, it was confirmed that productivity grew by almost a fifth after employees attended an event teaching time managing skills. There’s little doubt that seminars can help your company or business become better organized.

Be it in a corporate setting or in a smaller office environment, simple time management systems can help you get better organized. Any working environment is the receiving point for a flood of material – letters, documents, email, project reports, packages, and more. Sorting through it all, sifting the important material, and dealing with it efficiently is your highest priority.

Having a system that deals with this issue can streamline operations and help save time. Managers and employees are all part of the same set of processes, and the system itself grows stronger with repetition and improvement. Having a common framework and decision-making sequence helps to organize work and reduces confusion.

Another benefit from time management lectures or events is getting managers and workers on the same page. By identifying priorities and ensuring that they match, you create better accountability within your organization. Even if someone goes on leave, the others can smoothly take over the work because everyone does things in a similar fashion.

What To Expect From Time Management Seminars?

You should expect to receive instruction and feedback which will help you create systems with step by step details that are relevant to your company or business, can be easily implemented, and that are sustainable over time. Some seminars are conducted by teams of instructors who will visit your office, assess the situation that prevails, and provide customized solutions that fit your specific needs. Others are general and principle-driven, and you might have to ask clarifying questions to ensure that the concepts can be adapted to your business.

No matter what approach time management seminars take, all of them are rooted in the principles of Time Management Tao, and will teach you how to:

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Time Management Presentations

Time and tide wait for no man. If you are to succeed, you must understand and appreciate the value of time. When you waste this precious resource, you are willfully sabotaging your chances of achievement and accomplishment. Time management presentations uniformly stress the importance of valuing time, using it wisely, and avoiding procrastination.

How Do Time Management Presentations Help?

Time management refers to managing your time effectively in a manner that your working day is allocated appropriately for your tasks and projects. Effective time management presentations stress on the importance of assigning time slots to your various activities, depending upon each one’s priority. Making the best use of your available time is the ultimate goal.

In order to do this well, you must first decide which activity is more important, and then decide the duration of time necessary to complete it. Prioritizing each task by its importance to your overall purpose and goals will let you decide which one to do first, which next, and so on.

Time management lessons can be of value both at work and at home. The steps are similar, though the implementation might differ.

1. Effective Planning

Making plans and drawing up ‘to do’ lists can help choose your tasks and the order in which to address them. High priority work should come first. Other work should take a backseat, even if it appears urgent. Ticking off completed tasks gives you a sense of accomplishment.

2. Setting Goals

Too many people do not have clearly defined goals, which leads to diverse problems. When an organization lacks well thought out goals, it is like a ship running around in circles without a captain. Set targets, and make sure they are achievable.

3. Have Deadlines

Deadlines place a level of urgency upon the completion of various tasks. Without a time frame within which to get it done, tasks tend to linger around and get thrust on the backburner whenever something more urgent comes up. Using a planner to mark important dates and set deadlines can give you a motivational boost and urge you to get things done.

4. Delegating Responsibilities

Another thing many time management presentations teach is the importance of delegating tasks. You cannot do everything by yourself. Learning to turn down requests from others is important. Roles and responsibilities must be set by interest, expertise and priorities. If you free up time by delegating work, then you’re free to focus on more important or relevant things.

5. Prioritizing Tasks

With an overall set of goals you are working towards, it becomes easy to decide which tasks take you closer to those goals quicker. Place a higher priority on those things, and focus on them first while other tasks get placed lower down on your list because of their lower priority.

Time management presentations help reinforce these core tenets of higher efficiency. Being organized, not misusing time, and focusing on what really matters can transform your life and boost your effectiveness. These are similar principles to the Time Management Tao concepts which show you how to:

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Stress Management Is Really Simple

Stress management is a complex subject. Hundreds of books have been written about it. Courses, seminars and workshops are held around the world about managing stress better. An entire branch of medical specialists have evolved around the concept of eliminating stress or mitigating its ill effects.

Yet, essentially, stress management is actually simple.

And there’s a secret to it. Here it is. Ignore small things – and some big ones, too.

Once upon a long time ago, I would worry about a lot about things.

  • Like unanswered emails (there are now over 6,000 in my inbox I’ve not even read).
  • Like partnership offers from people I know (there’s now a system I follow to deal with these).
  • Like a notebook full of profitable ideas, but each needing a week or two to execute (I’m now on notebook #4).

I no longer obsess, worry or stress about these things. The small things I ignore. The bigger things often look smaller after a while, so I’ve started letting go of them too.

And even if they continue to remain important, I’ve learned to stop worrying if I really don’t have the time to tackle them. After all, worrying about it won’t bring me an extra hour a day to get the task done. Instead, it only stresses me out so I’m not able to focus attention on the things that need to be done.

Cutting out the worry and adopting this simple stress management attitude alone has saved time and helped achieve more in the limited time available. There’s a lot more that can be said and taught about stress management. But unless this basic tenet becomes a part of your philosophy of life, you’re going to suffer from stress.

A lovely book that places stuff in the right perspective is “Don’t Sweat The Small Stuff” (with a wonderful sub-title, “And It’s All Small Stuff”).

How many times have you rushed off, dropping everything else, to carry out a task or project that seemed urgent – only to discover later on that it really wasn’t so critical, really? Yes, there are emergencies. But unless you’re on call in the ER of a busy hospital, chances are these emergencies aren’t really as urgent as they first seem.

We all know folks who thrive on stress – so much that they go out and create it for themselves, magnifying every little ‘problem’ into a life-threatening ‘crisis’. Functioning in ‘constant crisis’ mode is not just inefficient. It is also unhealthy.

Keeping the right perspective, learning to prioritize correctly, and staying focused on getting the important things done first will all combine in stress management, helping you avoid ‘sweating the small stuff’.

Another effective technique for stress management is to be better organized and to work on a plan. There is nothing as sensible as having a practical plan. A plan as we know it is something that is well thought-out and charted in advance before starting work on it.

But even when you know the benefits of working on a plan, many of us only rarely resort to planning before we start a course of action. No, I’m not referring to a mental picture that we chart out in our minds that is vague and unclear. A real plan in black and white, that is put down on a piece of paper, is quite unusual.

Do not underestimate the power of a written down plan. Once we write down something it clears up a lot of hazy areas and opens aspects that we might overlook. And, most important of all, you’ll get a rough estimate of how much time it will take to complete. All these things help manage stress effectively.

Plans should always be time bound and there we get the relation between time management and planning. In fact planning is as fundamental to time and stress management as organizing and prioritizing. It’s at the heart of the Time Management Tao approach which is based upon learning how to

There are many other techniques to manage time that will help in lowering stress. You’ll learn them by exploring other sections of this site, and from the Ming Vase Time Management series of guides. You can also sign up to the free “Time Taozine” to receive time management tips by email.

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Time Management Help With Meetings & Lists

If you’re looking for time management help with managing meetings and lists, then you’ll find this information useful.

Meetings

One of the biggest time-sucking events in a business-person’s life is meetings. Some of the most effective time managers I know make it a point NEVER too attend meetings!

All of us may not have that choice. Used wisely and well, meetings can get a lot done. But in my experience, no more than 1 in 50 meetings really meet these criteria, and end up wasting the time of many people. That’s why many people are looking for time management help, both with conducting meetings and also attending them.

Here are some ways to make meetings more effecitve – and timely.

  • Arrange meetings in advance, and make sure everyone knows the agenda and comes well prepared.
  • Make presentations brief and to the point.
  • Avoid time wasting breaks and don’t linger around after the meeting ends.
  • Most of all, try and avoid attending them in the first place (unless your presence is critical) – or try delegating them to someone else.

With some advance planning and discipline, you can eliminate the need to look for assistance with your time management – and run the most streamlined, effective and productive meetings in your organization.

Lists

I’m not a big fan of lists – but can promise you they work. How do I know? Because I use lists sometimes. And every time I do, the tasks on them get done.

There’s something deeply fulfilling and revitalizing about striking or checking off one finished task from a list! Yet many people seek time management help with making – and keeping – lists.

Here are some tips that will help you get the highest value out of your to do list.

If you have more than 5 tasks to handle today, or have a weak memory, making lists will be useful… and save you time. It also helps when it comes to priority setting, as you can assign each task on your list a priority-value, so you can decide what order to get them done.

A list is also helpful in categorizing tasks by location or person. You may plan the sequence of activities depending upon the route you plan to travel today. Or you may arrange them based on whom you are going to meet and when.

For more complex projects and activities, a list can help you work step by step through the sequence of activities needed to get it done, without needing any time management help.

So, like meetings, lists can be of great value in helping you manage time better – provided they are drawn up correctly, and are organized in a productive manner. This is possible when your approach is fueled by the principles of Time Management Tao, which are based on knowing to

To get more time management help on related areas of managing your time, sign up to the “Time Taozine” ezine below and receive tips by email for free.

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