Monthly Archives: Nov 2013

Time Management Theory 2

Times flies

3 Concepts To Transform Your Efficiency




Theories abound whenever we explain something as complex as time. Time management theory underlies various training programs, presentations and courses that are designed to help you get higher efficiency in your work or life. Three of these powerful theories are explained in this report.

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Time management is important to everyone. Controlling how much time you spend on various activities, and choosing which activities take priority, is at the heart of effective time management. Studying time management theory helps you plan, organize and schedule your tasks in the correct way so that they align with what really matters in your life.




 

Without a clear understanding about time management theory, it is difficult to formulate a strategy and come up with an action plan that will manage your time effectively. It doesn’t matter if you’re trying to enhance your professional or work related life, or your personal routines. The tools and techniques that you will choose, adopt and follow will depend upon which type of time management theory appeals most to you.

1. Pareto Principle

Also referred to as the 80-20 rule, the Pareto principle formulated by Italian economist and philosopher Vilfredo Pareto states that the vast majority of impact in anything comes from a small proportion of activities, people or effort. The observation was based on demographic data in Italy. 80% of the land was owned by 20% of the population. And 80% of productivity from these lands came from 20% of those working on it.

The 20% who made things happen were generally more efficient, managed time better, and streamlined operations for the highest leverage. Based on this theory, time management guides and coaches advice you to focus on the 20% of activities or tasks that are most important to your overall success. The effort and time that you devote to this creamy layer will more than outweigh what you invest into the rest, because there will be little if any impact on your bottom line.

 

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2. Pickle Jar Theory

Another time management theory that is easy to understand and execute is taught using a pickle jar. When you take an empty pickle jar and fill it with rocks, it appears to be full – until you fill it with gravel. The smaller granules fill the cracks between the rocks, and you can still fit in some sand, and then water.

But go about it the other way and add water or sand to the bottle first, and you won’t be able to later slip in the rocks. In a time management perspective, you will similarly be able to get less important work done in the spaces between and after major projects or tasks. But if you let trivia take up much of your working day, there won’t be enough time left for you to tackle what really matters.

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3. Maslow’s Theory

Another time management theory that is very popular was that of Abraham Harold Maslow, an American psychology professor. He teaches the importance of matching time management with our other needs as human beings, and integrating everything into a nourishing and wholesome complex.

As long as the efficient use of time helps us meet higher goals of fulfilment, spirituality and well being, we perceive it as helpful. But in the interests of greater efficiency, if we sacrifice bigger things like purpose, meaning and satisfaction with our lives, then it is a moot victory.

Maslow’s theory focuses on understanding your needs, differentiating them, and setting time limits on getting each done so that you do not encroach on other essential areas of your life.

 

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Theory Guides Practice

Time management theory can therefore help guide your method of managing time. The actions you take to improve efficiency will be guided by the principles of time managing theory.

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Pick the one you most resonate with, and build your time management plans around it. Almost all have in common the concepts that lie at the root of Time Management Tao:



And if you’re looking for a simple yet powerful tool that will help you manage your time more effectively, check out Rescue Time (click here for a FREE trial).

Rescue Time Productivity Meter

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How’s Your End Game?

Because, Let’s Face It, The Rest Doesn’t Really Matter So Much

A friend of mine plays chess. Very well. In fact, back in the day when they were both members of the same chess club, he would defeat now-reigning world champion Vishy Anand.

We were playing a ‘friendly’ game last weekend. I lasted nearly fifteen minutes, before being check-mated.

Then, I told him two things.

1. In heart surgery, we prepare the patient for surgery by cleaning and draping the chest, then making an incision to access the heart. Next, we support the circulation by hooking up the patient to a heart-and-lung machine. Finally comes the actual repair.

Anyone can handle the first stage, even a trainee medical student. The next phase isn’t too complicated, and most residents can manage it comfortably with three months of training. The repair is what takes a few decades to master.

2. Amazon.com launched in 1995. That was the year I first started an online business. By 2000, the retail giant was reporting a LOSS of millions of dollars a year, when my activities were pulling in $20,000 or more.

Fast forward a decade, and one company is doing BILLIONS of dollars in sales while the other is still close to where it used to be (no prizes for guessing which is which!)

My point?

The beginning and middle games are easier. Faster. Almost anyone can learn them, even master them.

A full-time heart surgeon can play chess well enough to hold someone with an ELO rating of 2000+ for 20 moves, or temporarily out-perform an online business behemoth in profitability. And even a trainee can put a heart patient on bypass.

The end game isn’t quite as easy.

That’s why it really matters.

The rest of the game? Not so much!

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